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Village Forum - August 2017 update

forum
   
The inaugural village forum was held on in April 2016 with follow-up meetings in September and April 2017.

The main activities up to August 2017 included:

  • purchase, installation and maintenance of a new village notice board
  • leading a campaign to adopt the red telephone box
  • an annual spring plant sale
  • an annual autumn produce market
  • a bi-annual village bake-off
  • ongoing planting in No Man's Land
  • litter picking (in conjunction with the walking group)
  • path and stile maintenance
  • improving access up to the Clump
  • clearing and maintaining the iron bench on St Hilary Down
  • developing a calendar of village events and activities (work in progress) 

Here are the results of the analysis of the activities of the four task and finish groups.

Task and Finish Group
Members
(first named is lead)
 
Issue
Greyed out = closed
Status / response
 
 
 
Ongoing village activity
Charlie, Helen, Liz, Pete, Simon
Planting and maintenance of pump garden / no man's land
OK at present - team will arrange group to tidy up in the autumn
Some unsold shrubs and bedding plants from plant sale were planted and daffodils will be planted in time for Spring.
 
Bakers for foraging market in October
Done and a survey was carried out at the plant sale by Monica and Caroline
 
Village grass cutting
Owned by VoGBC, several cuts a year - danger that will be lost if village cut it
 
Plants for plant sale
Done - plant sale held
 
Church grass cutting
Volunteer has come forward.  Also, email sent and web posting asking for more volunteers
  Bin screen by Lodge
Council has put in hard standing - not much else can be done
 
Litter clearance
Done - 28th May &  4 June 2016 - this will be done on a regular basis
 
New choir members
Email sent and information has been put on the web
 
 
 
New events 
Caroline, Ewa, Monica, Gill
General
Explore combining several ideas put forward at the forum - see below - into a summer event:  a St Hilary Day.  (Actual St. Hilary Day is 13 January).  Ongoing. (Note a Village Fete was held on 15 July 2017)
 
 
Food festival, updated village people photo, ballroom dancing, more support for village events, Welsh and Scottish dancing twmparth (sic), swimming/sports children’s summer sports day at Coed Hills, St Hilary Saint’s day
Coach trip
 
Agricultural event, sheep shearing
Big issues with Health & Safety and RSPCA
Also, last thing that farmers want to do is shear sheep for pleasure!
 
Calendar Set up a calendar / overview of recurring  & current year’s events to inform decision making for various groups in and connected to the village - done.
 
Contacts list
Update/ create a contacts list for groups using the village hall and/or connected to the village to help: a) ease of communicating (many details are held by Terry and/or on the website) b) effective publicity - in hand, dependent on village noticeboard - done.
 
Foraging event
Survey villagers and interested parties for feedback on inaugural foraging day and new ideas - done at plant sale and now put on the website.
 
Coach trip
Share ideas for a village outing - NSPCC ran a coach trip in 2016
 
Organised walks
Terry has produced an information sheet on this and there are leaflets on self-guided walks on the website and in the Bush.
 
Usage of telephone box
The Community Council has confirmed that BT would transfer ownership. A proposal is being  worked up and submitted to Llanfair CC.
 
Booking village hall
Consider a ‘How to book the village hall info sheet. On notice boards and/or website - done.
 
 
 
 Vale Council stuff
Terry, Bruce, Tim
Signs at A48 junction obstruct the view
This is the response from the Vale Council:
With regard to the finger posts signs referred to at the meeting, I have arranged for my maintenance teams to inspect the existing signs and any damage with a view to making repairs wherever this is practicable. I reviewed the lamp post within the visibility splay on the A48 north of St Hilary and would advise that I consider there to be negligible impact on highway safety with motorists able to obtain sufficient visibility to the east from the junction if appropriate and due care is taken to position their vehicles appropriately at the give way line. (Michael Clogg, Highways Manager)
 
Sleeping policemen
The council will not fund (and the room was split).  But, there is the possibility of villagers being trained in the use of speed guns and then using DVLA to warn the drivers.  However, there was no response to a subsequent email asking for volunteers but apparently names have been submitted to the Community Council.
 
Litter bin
Being taken forward to Llanfair CC - VoGBC will not provide
 
The Clump
A task group will explore ongoing maitenance of the Clump and upkeep of the two benches - done
 
Clump track
A few stepping stones have been laid. Areas have beeen cleared of earch and mud as a pilot.
 
Clearer and fewer road signs in village
Need to clarify exactly what the problem is
 
Through traffic signs
Raised at the Community Council - no response from Vale CBC.
 
Village map
Link with phone box - done - in notice board
 
Village notice board
Done
     
Co-operative working 
Andrew, Alex, Ewart, Beth
Oil/log purchasing consortia  Considered - but no critical mass.
 
Tree planting strategy
There was a plan to plant 90 trees to mark the Queen's 90th birthday, but identifying suitable land was difficult. Details of a company that will provide trees free of charge to be circulated within the village.
 
Babysitting circle
No demand
 
Dog sitting and walking Too complex
 
Dog poo bins
Council would fit but villagers must manage it - no volunteers came forward (since then some have been provided by a supplier)
 
Cat minders
No demand
     

Other matters that will be considered:

  •  Updated list of villagers
  •  IT workshop
  •  Village logo

Andrew Pitman, Convenor This e-mail address is being protected from spambots. You need JavaScript enabled to view it

The next meeting was scheduled for 18 September, but has been postponed pending the decision of Llanfair Community Council about adoption of the phone box at its next meeting on 7 September.  The Forum meeting will be rescheduled when it is clear what needs to be done - most likely in early October.

 

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