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Llanfair Community Council Minutes

7 September 2017

To consider the Adoption of the BT Telephone Box in St Hilary.

Proposed by Councillor Llewellyn, seconded by Councillor Teague that the Community Council adopts the BT Telephone Kiosk on the proviso that there is a named liaison contact to represent the Community with regard to its maintenance and any other details.  Resolved as proposed.  The Clerk and Councillors expressed their disappointment at the hostility experienced by them, at both this meeting and particularly at the informal open discussion in August held with the St Hilary Community, at the hand of a small number of the residents.

The Clerk will chase the company requested to provide a quotation for a new notice board for St Hilary.

Letter from Mrs J Davies, resident of St Hilary, expressing concern at the large vehicles negotiating the narrow roads through the village. Mrs Davies is suggesting a ‘Through Traffic’ sign on the ‘triangle’ entering the village from the A48 with a left facing arrow and a similar sign on the entry to the village from the St Athan Road direction. Members discussed the letter and agreed that it should be forwarded to the Highways Department at the Vale of Glamorgan Council and the Vale Councillors for their consideration.

13 July 2017

St Hilary Notice Boards. The Clerk now has the required measurements of the notice boards to obtain accurate quotations to purchase new boards.

Members were advised that the Village Forum is arranging a meeting for 18th September to discuss the adoption of the BT Telephone Box. [Forum note: subsequent to this 13 July council  meeting, the community council called a public meeting in St Hilary on 17 August to canvas views of the villagers about adoption of the phone box - as a result the Forum meeting scheduled for 18 September was postponed]

Enquiries to be made with regard to the provision of community defibrillators.

It was reported that there has been 6 black refuse bags of rubbish dumped in the hedge at the entrance to St Hilary Village. The Clerk will report the item immediately to the Vale of Glamorgan Council.

8 June 2017

Members agreed that the St Hilary notice board is not in good condition and that a new one should be purchased. The ‘Village Forum’ is keen to have a new notice board at their disposal and it was agreed that two matching boards would be the best solution. The Clerk will investigate some companies and prices.

A resident has asked about the possibility of being able to hire the projector. Members agreed that a legal agreement should be drawn up giving full conditions should it be hired out. These should include the payment of a deposit and the hirer liable for any damage to the projector whilst out on loan. Councillor Hawkins indicated that he has a document with similar terms which could be adapted for this use.

Previous to the meeting, the members had met with two members of the St Hilary Village Forum. The Forum has requested that the Community Council adopts the BT Telephone Box in the centre of St Hilary [Forum note: on behalf of the Forum]. The Members discussed this request and agreed that some answers to concerns need to be addressed before the request as agreed to. These concerns include is the box listed, how much interest is there amongst the residents in the village and what would happen if the interest of the residents diminishes? This is at the very early stages as the Village Forum is unsure of what they will use the BT box for yet but will report back to the Council in due course.

[Forum note: the Forum had consulted with villagers prior to the meeting and had provided information about the concerns and the possible uses of the box at the pre-meeting].

11 May 2017

The adoption of the BT Telephone Box in St Hilary. Councillor Hawkins advised that there has been a further ‘St Hilary Village Forum Meeting’ and suggested that a representative is invited to present their proposals with regard to the BT Telephone Box prior to the next meeting.  Councillor Hawkins will contact a member of the forum to make an arrangement.

The use of the Council projector - decision pending.

6 April 2017

The installation of a defibrillator in St Hilary. Apparently it is the intention to ask the Community Council to donate funds towards the purchase. Members did point out that the other villages in Llanfair are also interesting in providing defibrillators so consideration must be given to each village.

A Village Notice Board. The Village Forum had asked the residents of Church Crescent for their views on a freestanding notice board being sited on the Village Green; the residents were not in favour of this proposal. The Village Forum is now considering the notice boards on the Village Hall. Councillor Shaw advised that they are in the ownership of the Community Council. The Village Forum has not approached the Community Council to advice of their intentions or proposals.

Two benches on St Hilary Down. Councillor Shaw advised that one of the benches has been repaired, although it is not known who has carried out the repair. The other bench basically needs a coat of paint.

2 March 2017

Members discussed their concerns regarding 'The Farm' with PC Elson. There have been incidents at the premises but it was stressed that all incidents had occurred within the confines of the premises and had not impacted on St Hilary village. Nevertheless, it was stated that villagers are concerned, particularly as so little is known locally on proceedings at the premises.

The two benches on St Hilary Down. Councillor Shaw advised that she has contacted Coed Hills and is awaiting for a response.

2 February 2017

Councillor Hawkins read out a 'Thank You' card that he had received from Ms H Drew, of the local NSPCC committee thanking the Community Council for its donation to the 'Christmas Carol Sing Event' which took place in St Hilary in December.

Councillor Hawkins reported that 5 black and white posts have been installed on the edge of the road between the A48 and St Hilary road, presumably to prevent motorists encroaching onto the verge.

Members discussed the 'state' of the two benches on St Hilary Down and what may be done to 'repair' or replace them. Councillor Shaw offered to make enquiries at Coed Hills to ask if they may be prepared to renovate the benches on behalf of the Community Council.

5 January 2017

Members discussed the two benches on St Hilary Down. The wooden/resin bench (in memory of Mr Jack Solomon) is on the part of the Common under the responsibility of the Vale of Glamorgan Council. The Clerk will take a look at both benches before the next meeting.

The adoption of the BT Telephone box in St Hilary. The Clerk advised that enquiries were made with Zurich Insurance and should anyone be injured through use of the box they would be fully covered under the public liability section of the insurance. The box itself would need to have a value placed on it for insurance purposes. It is probable that BT would be able to give the replacement cost of the telephone box.

E-mail communication from WEL Medical giving information with regard to an offer of 30% off an iPAD Defibrillator Package and External Cabinet. Members discussed the e-mail and how their villages are discussing obtaining defibrillators for their communities.

1 December 2016 

The Council discussed the state of the benches on the Downs and the possibility of the village adopting the phone box.

The adoption of the BT Telephone Box in St Hilary. Councillor Hawkins advised that there has been a further ‘St Hilary Village Forum Meeting’ and suggested that a representative is invited to present their proposals with regard to the BT Telephone Box prior to the next meeting.  Councillor Hawkins will contact a member of the forum to make an arrangement.

6 October 2016

Councillor Hawkins advised that he had referred the adoption of the St Hilary telephone kiosk back to the St Hilary Village Forum to canvass opinion as its maintenance would require a serious commitment by a dedicated group of volunteers.

7 July 2016

Councillor Hawkins referred to Item 5.2 from June's minutes regarding the adoption of the BT kiosk in St Hilary; an initiative suggested by the Village Forum. The rules state that the kiosk can only be adopted by a town or community council or a registered charity. BT will sell the kiosk for £1 and, following adoption, will remove the telephone equipment. The kiosk can be used for a variety of uses such as a lending library, information point, even an art gallery. However owning the kiosk is quite a responsibility with regard to its continued maintenance. The information will be passed onto the Village Forum for consideration.

2 June 2016

Adoption of the BT Telephone Kiosk. Enquiries have proved that the kiosk is listed and BT has advised that the kiosk can be adopted. Should the Community wish to adopt the kiosk, this has to be done by a local authority and would be subject to a six month consultation. There are other terms and conditions as well. Serious consideration has to be given to the suggestion. Councillor Hawkins will study the terms and conditions and report back to the Community Council.

12 May 2016

Councillor Llewellyn advised that there are three residents who are interested in the ‘Community Speedwatch’ initiative.  The Clerk will advise the Police of this.

Retiring Chairman, Councillor Llewellyn, advised that the deteriorating condition of a very large beech tree in St Hilary has resulted in the necessity to cut it down.  Part of the road will have to be closed for a number of days.

 Councillor Llewellyn referred to the telephone kiosk in St Hilary and advised that the village would like to adopt it and make it into a book exchange library.  It may be ‘listed’ and BT may not be prepared to offer it for adoption.  The Clerk will make enquiries.

The ‘fingers’ on the finger post have fallen from the post in the centre of St Hilary and needs to be reported to the Vale of Glamorgan Council.

3 March 2016

Councillor Hawkins expressed annoyance at the fact that someone has written their name in the wet cement used to repair a wall in St Hilary. This has spoilt an excellent repair. The Clerk will report this to PCSO O'Callaghan.

Members again discussed the issue of horses on St Hilary Common. The Clerk had contacted the Vale of Glamorgan Council for their advice and was advised that "As far as we are concerned at Parks, the riding of a horse is allowed. Care must be taken to take into account other users of the land".

Members agreed this was not satisfactory as the riders are galloping their horses, churning up the land and it is a 'health and safety' risk to residents and dog walkers. The 'Protection of Open Space Order' will be investigated to ascertain if it applies in this case.

 Councillor Llewellyn advised that she had attended a meeting on 2 nd March, at the Council Chamber in Cowbridge Town Hall to discuss the proposed 'Beacon Lighting Ceremony' in celebration of the Queen's 90th Birthday on 21st April.

Planning Application No. 2015/01073/FUL – Refurbishment and extension of barn, including new roof with increased ridge, plus solar panels to rear field, for mixed small-scale horticultural activities at Glebe Farm, St Hilary – Grants permission with 6 conditions.

Planning Application No. 2015/01486/FUL – 2-storey side extension to provide new double garage, cloak room and gym on ground floor and new play room, home office and bathroom on first floor at Tumblers Chase, St Hilary – Grants permission with 2 conditions.


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