St Hilary Community Website

...because the community matters

  • Increase font size
  • Default font size
  • Decrease font size
Booking the Village Hall

Booking the hall

 
Hall panorama 1sm
  Forum sm Lunch2011 2

 The basics: Dimensions and facilities

  •  17m x 7m (120sqm)
  •  Capacity 60 seated
  •  12 8-seater tables
  •  Easy access doors, loading directly outside, parking close by
  •  Tea and coffee making facilities, full set of crockery and cutlery, warming oven
  •  Disabled toilet and baby changing facility
  •  Electric piano (claviola)

And, if you want to enjoy some refreshments after your event in an award winning and grade II listed thatched pub, the Bush Inn is nearly next door.

The Hall is in the centre of our beautiful medieval village by the main entrance (lychgate) to the Church (CF71 7DQ).

The Essentials: The cost

The basic session rate (morning, afternoon or evening – up to 4 hours including set up and tidy up) and other rates are as follows:

Fees (£) 1 Session
4 hours
   2 sessions
8 hours
  3 sessions
All day
Villagers  22.00   44.00     66.00
Others: individuals/clubs etc for private use 27.00   54.00     81.00
Commercial/statutory 40.50    81.00    120.50

Special rates are available for regular bookings and the tables and chairs can be hired separately – please contact the booking secretary for details (see below).

The important bit: Booking the hall

To book the Village Hall, and/or to arrange to view the Hall and receive friendly advice on the cost of hiring the Hall, please contact 
Terry Dennis -  This e-mail address is being protected from spambots. You need JavaScript enabled to view it
, 07977 492926 or 01446 775186 - with the following information:

  •  The date of the event
  •  The start and end times for the event (including time for setup and clear up after the event)
  •  The nature of the event (eg children’s birthday party)
  •  Your contact details (email address, contact phone number and postal address)
  •  Confirmation of acceptance of the terms and conditions – see below

All these details are on the village website www.sthilary.org.uk/bookhall  

The practical stuff: Collecting the key and paying

As part of your booking confirmation, arrangements will be made to collect the key from a Committee member or other mutually convenient method for collecting the key before your event.

Payment can be made:

  •  In advance by posting a cheque payable to “St Hilary Village Hall” to Terry Dennis, Ffynnon Wen, St Hilary, Cowbridge   CF71 7DP
  •  In advance by bank transfer: St Hilary Village Hall, sort code 40-18-18, account 80649058 (HSBC)
  •  Or on the day when picking up the key.

The boring, but important bits: Terms and conditions of use

The person hiring the hall must read and agree to these conditions before using the hall

  •  No pins, sticky tape, blue tac or similar are to put directly on any wall, door or painted surface – use the battens that are in place. 
    The committee reserve the right to charge for any restoration required to the decoration of the Hall.
  •  Any damage must be paid for by the hirer.
  •  Tables and chairs must not be dragged along the floor – they must be carried.  Any damage caused to the floor must be paid for by the hirer.
  •  The electric piano must not be moved without prior permission.
  •  Please leave the Hall in a clean and tidy condition, put away any table or chairs used, leave the work surfaces clear, sweep the floor and flush toilets.
  •  Please take away your rubbish.
  •  Turn off any electrical appliances, including the water heater and warming oven.  The committee reserve the right to charge for any excess electricity consumed as a result of appliances being left on.
  •  All the radiators must be switched off (except the “warmer” heater in winter).
  •  Turn off all the lights (including lights in the toilets and kitchen), ensure no water is running and close all windows.
  •  Ensure the double fire / disabled access doors are closed and leave by the side door which must be locked.
  •  Please be mindful of our neighbours - do not obstruct driveways and on leaving the premise please leave quietly.
  •  Alcohol brought onto the premises cannot be sold without an additional licence obtained for the event.
  •  Please return the key.
  •  St Hilary Village Hall Committee is not liable for any loss or injury of whatever nature incurred by the hirer or any other person hiring the hall.

And finally

As the hall has many users please leave the hall as you would expect to find it.

Thank you for taking care of our hall, which we are very proud of,

St Hilary Village Hall Committee